Accounts Payable Specialist
Hybrid remote in New York, NY 10018
Job description
Title: Accounts Payable Specialist
Reports to: Director of Finance
Location: Remote or Hybrid
Status: Non-exempt, full-time
Salary: $60,000 – $65,000
Applications without a cover letter will not be considered*
About HDSA:
The Huntington’s Disease Society of America (HDSA) is the nation’s leading nonprofit organization dedicated to improving the lives of individuals and families affected by Huntington’s disease. Guided by a singular mission and a deep commitment to community, HDSA delivers comprehensive support through education, advocacy, community services, and research, providing help for today and hope for tomorrow. As the field stands on the threshold of potential disease-modifying therapies, HDSA is advancing a bold, forward-looking strategic plan to expand access, strengthen care infrastructure, and prepare the community for this transformative era. With an annual operating budget of approximately $13 million, a diversified revenue portfolio that includes philanthropy, grants, corporate partnerships, and signature events, and stewardship of a $10 million investment and banking portfolio to ensure long-term sustainability, HDSA is poised for growth. We seek mission-driven professionals who value integrity, collaboration, and meaningful impact, and who are inspired to help shape the organization’s financial strength and future during this pivotal time.
Position Description:
The Accounts Payable Specialist will support the accurate, timely, and compliant processing of HDSA’s vendor invoices, employee expense reimbursements, grants payable, and related disbursements. This role is essential to maintaining strong financial operations, supporting internal controls, and ensuring that payments are properly documented, coded, approved, and recorded in accordance with HDSA policies and nonprofit accounting standards.
The ideal candidate is detail-oriented, highly organized, service-minded, and comfortable working in a remote/hybrid environment with staff, vendors, chapters, departments, and external partners. This individual will play a hands-on role in strengthening day-to-day finance processes, supporting audit readiness, and helping ensure that HDSA’s financial resources are safeguarded and used for authorized mission-driven purposes.
Key Responsibilities
Accounts Payable Processing & Disbursements
- Process vendor invoices, check requests, ACH payments, grants payable, and employee reimbursements accurately and in a timely manner.
- Review invoices and payment requests for appropriate documentation, coding, approval, budget classification, and compliance with HDSA policies.
- Prepare regular check run and payment reports for review and approval by finance leadership and executive leadership, as appropriate.
- Prepare approved payment files and check registers for uploading to banking systems, including positive pay.
- Maintain organized accounts payable records and supporting documentation to support monthly close, audit preparation, and financial reporting.
Vendor Management, Compliance & Internal Controls
- Collect, review, and maintain vendor records, including W-9 forms, ACH information, tax-exempt documentation, payment details, and related compliance information.
- Support annual 1099 and 1096 preparation by reviewing vendor activity, identifying reportable payments, and maintaining accurate vendor classifications.
- Help ensure proper segregation of duties, documentation, authorization, and record retention in accordance with HDSA’s accounting policies and internal control procedures.
- Research and resolve vendor inquiries, payment discrepancies, duplicate invoice risks, coding questions, and missing documentation.
- Coordinate with staff and departments to ensure timely submission of complete, accurate, and approved payment requests.
Accounting Systems, Coding & Monthly Close Support
- Enter and review accounts payable transactions in HDSA’s accounting and workflow systems, including MIP and related approval platforms.
- Apply appropriate coding across HDSA’s chart of accounts, including fund, department, program, project, location, and purpose codes.
- Assist with monthly close activities by reconciling accounts payable activity, reviewing outstanding payables, and supporting accruals as needed.
- Support grants payable tracking and coordination with program or research staff to ensure approved awards and payments are properly documented and processed.
- Assist with audit requests, schedules, and supporting documentation related to accounts payable, accrued expenses, disbursements, and vendor files.
Process Improvement & Cross-Department Support
- Identify opportunities to improve accounts payable workflows, reduce manual processes, strengthen documentation, and support timely approvals.
- Provide user support and basic training to staff on invoice submission, coding expectations, reimbursement requirements, and use of finance workflow tools.
- Collaborate with finance colleagues, department leaders, chapter stakeholders, vendors, and external accounting partners to support accurate and efficient financial operations.
- Maintain confidentiality and exercise sound judgment when handling vendor, employee, banking, and financial information.
- Contribute to a culture of service, accountability, transparency, and continuous improvement within the finance function.
Qualifications
- Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred; equivalent experience will be considered.
- 3-5 years of accounts payable, accounting, bookkeeping, or nonprofit finance experience.
- Experience processing invoices, employee reimbursements, ACH payments, checks, vendor records, and 1099-related documentation.
- Strong attention to detail and accuracy, with the ability to manage high-volume transaction processing and competing deadlines.
- A strong working knowledge of nonprofit accounting, fund accounting, internal controls, and restricted funding preferred.
- Experience with MIP, Microix, or similar accounting and approval workflow systems preferred.
- Experience setting up accounts payable automation software (Ramp/Bill) a plus
- High proficiency with Microsoft Office 365, Excel, SharePoint, and remote collaboration tools.
- Excellent written and verbal communication skills, customer service, and follow-through skills, with the ability to work effectively across departments, with external vendors, and volunteers.
- High level of integrity, confidentiality, organization, and accountability.
- A passion for the mission of HDSA and a commitment to supporting responsible stewardship of organizational resources.
Why Join Us?
- We offer a mission-driven culture and highly supportive work environment. HDSA is an equal opportunity employer and committed to diversity. We’re proud to support our team with a comprehensive and generous benefits package that prioritizes well-being, security, and time to recharge.
Pay: $60,000.00 – $65,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Paid time off
HDSA Nevada Social Worker
Remote within Nevada
Huntington’s Disease Society of America (HDSA) Nevada Regional Social Worker
Job Description:
This part time social worker will assist local individuals with Huntington’s disease (HD), providing families and community professionals with information, resources and assistance. The social worker hired by the Huntington’s Disease Society of America (HDSA) Pacific West Region (Chapter/Region) works for HDSA, the national non-profit organization dedicated to improving the lives of those affected by HD. HDSA social workers offer support to people living with HD, provide referrals to local resources and services, help to raise community awareness about HD, promote advocacy and encourage research participation.
Rate offered is: $30 per hour
Hours offered are: 20 hours per month
Primary area of service: Nevada
Position is primarily remote (phone, virtual), but there will be opportunities for in-person support groups, in-services, and educational events. This will be determined in conversation with HDSA.
Position Description:
The position is to assist families and other professionals to find and provide appropriate referrals to services for people living with HD. Case management is not a primary function of the HSDA Chapter/Regional Social Worker, but may be necessary in some situations. The social worker should be familiar with crisis services available in the community for callers needing crisis mental health or medical services.
The HDSA Chapter/Regional Social Worker key responsibilities include:
Position is primarily remote (phone, virtual), but there will be opportunities for in-person support groups, in-services, and educational events. This will be determined in conversation with HDSA.
The position is to assist families and other professionals to find and provide appropriate referrals to services for people living with HD. Case management is not a primary function of the HSDA Chapter/Regional Social Worker, but may be necessary in some situations. The social worker should be familiar with crisis services available in the community for callers needing crisis mental health or medical services.
The HDSA Chapter/Regional Social Worker key responsibilities include:
• Manage a part-time helpline (both phone and email) for residents of the HDSA
Chapter/Region catchment area impacted by HD
• Run a monthly support group for individuals in the Chapter/Region catchment area impacted by Huntington’s disease (additional details to be discussed with HDSA and HDSA Chapter/Region leadership)
• Monitor monthly peer led support groups and provide guidance to group leaders in the Chapter/Region catchment area, if applicable
• Partner with the teams at HD specific multidisciplinary care programs at the HDSA Center of Excellence in the Chapter/Region catchment area to assist in case coordination and care, if applicable
• Partner with HDSA Chapter/Region leadership to plan, execute and promote HDSA Community Education programming
• Create and maintain a resource guide to answer questions and provide referrals on relevant issues important to the community in the Chapter/Region catchment area
• Interact with local professionals (home health agencies, long-term care facilities, local MDs and clinics, law enforcement) in the Chapter/Region catchment area to educate and inform so that new avenues for services are made available to local families
• Interact with HDSA National Office staff, including the Chief Mission Officer, the Manager, Youth & Community Services and the HDSA Pacific West Regional Development Officers.
Qualifications:
An MSW from an accredited institution is required, along with valid social work licensure in in the Chapter/Region catchment area (LCSW preferred). Experience with neurologic disease, hospice and/or long-term care facilities is highly preferred. Ability to work independently and be a self-starter are key qualities to a successful candidate.
Reporting and technology information:
All HDSA Chapter/Regional Social Workers are required to utilize software (Apricot) made available by HDSA to track services provided, time spent and resources identified. The software is HIPAA compliant and identifying information about individuals and families served will not and cannot be reported by the national office. HDSA Chapter/Regional Social Workers will be issued a phone number with voicemail and texting capabilities through Zoom to act as their work phone. HDSA Chapter/Regional Social Workers are expected to utilize this service on their own devices through their mobile phone carrier provider.
Professional support and education:
HDSA Chapter/Regional Social Workers will work on the following core competencies to improve their knowledge of HD to assist in their practice in their first 6 months of hire. The Chief Mission Officer and the Manager, Youth & Community Services will provide support, education, and guidance to new social workers in this process.
HD core competencies include:
• Being able to discuss key aspects of the disease, “What is HD?”
• Explaining the importance of multidisciplinary evaluations and care when living with HD (including the role of professionals: neurologist, movement disorder neurologist, psychiatrist, psychologist, and ancillary services)
• Understanding and being conversant about medications for psychiatric and movement symptoms
• Discussing genetic testing for HD
• Discussing advanced medical directives
• Providing education on conservatorship/guardianship, power of attorney
• Understanding state, federal and private insurances
• Staying current on HD research and opportunities to participate
• Understanding family dynamics that care unique to living with an inherited disease
• Discussing and providing guidance on long term care needs and placement resources
HDSA Chapter/Regional Social Workers are connected to a nationwide network of other HDSA Social Workers who work with people living with HD and who provide peer support and consults. HDSA Chapter/Regional Social Workers are required (and supported by HDSA Chapter/Region budgeted funds) to attend the annual Professional Training day held at the HDSA Annual Convention each June. This Professional Training day offers continuing education units and the opportunity to network with other HDSA Social Workers, as well as attend the many sessions at Convention.
Additional details are available upon request and questions are welcome.
Please e-mail resume & cover letter to jmarsolek@hdsa.org
HDSA Western Pennsylvania Social Worker
Remote within Pennsylvania
Huntington’s Disease Society of America (HDSA) Western Pennsylvania Social Worker
Job Description:
This part time social worker will assist local individuals with Huntington’s disease (HD), providing families and community professionals with information, resources and assistance. The social worker will run area support groups and serve as a liaison with the HDSA Center of Excellence in Pittsburgh. The social worker hired by the Huntington’s Disease Society of America (HDSA) Pennsylvania (Chapter/Region) works for HDSA, the national non-profit organization dedicated to improving the lives of those affected by HD. HDSA social workers offer support to people living with HD, provide referrals to local resources and services, help to raise community awareness about HD, promote advocacy and encourage research participation.
Rate offered is: $40 per hour
Hours offered are: 30 hours per month
Position is primarily remote (phone, virtual), but there will be required on-site support for in-person support groups, in-services, clinic work, and educational events. This will be determined in conversation with HDSA.
The position is to assist families and other professionals to find and provide appropriate referrals to services for people living with HD. Case management is not a primary function of the HSDA Chapter/Regional Social Worker but may be necessary in some situations. The social worker should be familiar with crisis services available in the community for callers needing crisis mental health or medical services.
The HDSA Chapter/Regional Social Worker key responsibilities include:
- Manage a part-time helpline (both phone and email) for residents of the HDSA Chapter/Region catchment area impacted by HD
- Run a monthly support group for individuals in the Chapter/Region catchment area impacted by Huntington’s disease (additional details to be discussed with HDSA and HDSA Chapter/Region leadership)
- Monitor monthly peer led support groups and provide guidance to group leaders in the Chapter/Region catchment area, if applicable
- Partner with the teams at HD specific multidisciplinary care programs at the HDSA Center of Excellence in the Chapter/Region catchment area to assist in case coordination and care, if applicable [this includes on-site attendance one day a month]
- Partner with HDSA Chapter/Region leadership to plan, execute and promote HDSA Community Education programming
- Create and maintain a resource guide to answer questions and provide referrals on relevant issues important to the community in the Chapter/Region catchment area
- Interact with local professionals (home health agencies, long-term care facilities, local MDs and clinics, law enforcement) in the Chapter/Region catchment area to educate and inform so that new avenues for services are made available to local families
- Interact with HDSA National Office staff, including the Associate Director, Community Services
Qualifications:
An MSW from an accredited institution is required, along with valid social work licensure in the Chapter/Region catchment area (LCSW preferred). Experience with neurologic disease, hospice and/or long-term care facilities is highly preferred. Ability to work independently and be a self-starter are key qualities to a successful candidate.
Reporting and technology information:
All HDSA Chapter/Regional Social Workers are required to utilize software made available by HDSA to track services provided, time spent, and resources identified. The software is HIPAA compliant and identifying information about individuals and families served will not and cannot be reported by the national office. HDSA Chapter/Regional Social Workers will be issued a phone number with voicemail and texting capabilities to act as their work phone. HDSA Chapter/Regional Social Workers are expected to utilize this service on their own devices through their mobile phone carrier provider.
Professional support and education:
HDSA Chapter/Regional Social Workers will work on the following competencies to improve their knowledge of HD to assist in their practice in their first 6 months of hire. The Associate Director, Community Services, will provide support, education, and guidance to new social workers in this process.
HD core competencies include:
- Being able to discuss key aspects of the disease, “What is HD?”
- Explaining the importance of multidisciplinary evaluations and care when living with HD (including the role of professionals: neurologist, movement disorder neurologist, psychiatrist, psychologist, and ancillary services)
- Understanding and being conversant about medications for psychiatric and movement symptoms
- Discussing genetic testing for HD
- Discussing advanced medical directives
- Providing education on conservatorship/guardianship, power of attorney
- Understanding state, federal and private insurance
- Staying current on HD research and opportunities to participate
- Understanding family dynamics that care is unique to living with an inherited disease
- Discussing and providing guidance on long term care needs and placement resources
HDSA Chapter/Regional Social Workers are connected to a nationwide network of other HDSA Social Workers who work with people living with HD and who provide peer support and consults. HDSA Chapter/Regional Social Workers are required (and supported by HDSA Chapter/Region budgeted funds) to attend the annual Professional Training Day held at the HDSA Annual Convention each June. This Professional Training Day offers continuing education units and the opportunity to network with other HDSA Social Workers, as well as attending the many sessions at Convention.
Additional details are available upon request and questions are welcome. All interested candidates may send their resume materials to Jessica Marsolek, MSW, LICSW Associate Director, Community Services at: jmarsolek@hdsa.org
HDSA Connecticut Social Worker
Remote within Connecticut
This part time social worker will assist local individuals with Huntington’s disease (HD), providing families and community professionals with information, resources and assistance. The social worker hired by the Huntington’s Disease Society of America (HDSA) Connecticut (Chapter/Region) works for HDSA, the national non-profit organization dedicated to improving the lives of those affected by HD. HDSA social workers offer support to people living with HD, provide referrals to local resources and services, help to raise community awareness about HD, promote advocacy and encourage research participation.
Rate offered is: $45 per hour
Hours offered are: 6 hours per month
Position is primarily remote (phone, virtual), but there will be opportunities for in-person support groups, in-services, and educational events. This will be determined in conversation with HDSA.
The position is to assist families and other professionals to find and provide appropriate referrals to services for people living with HD. Case management is not a primary function of the HSDA Chapter/Regional Social Worker, but may be necessary in some situations. The social worker should be familiar with crisis services available in the community for callers needing crisis mental health or medical services.
The HDSA Chapter/Regional Social Worker key responsibilities include:
- Manage a part-time helpline (both phone and email) for residents of the HDSA Chapter/Region catchment area impacted by HD
- Run a monthly support group for individuals in the Chapter/Region catchment area impacted by Huntington’s disease (additional details to be discussed with HDSA and HDSA Chapter/Region leadership)
- Monitor monthly peer led support groups and provide guidance to group leaders in the Chapter/Region catchment area, if applicable
- Partner with the teams at HD specific multidisciplinary care programs at the HDSA Center of Excellence in the Chapter/Region catchment area to assist in case coordination and care, if applicable
- Partner with HDSA Chapter/Region leadership to plan, execute and promote HDSA Community Education programming
- Create and maintain a resource guide to answer questions and provide referrals on relevant issues important to the community in the Chapter/Region catchment area
- Interact with local professionals (home health agencies, long-term care facilities, local MDs and clinics, law enforcement) in the Chapter/Region catchment area to educate and inform so that new avenues for services are made available to local families
- Interact with HDSA National Office staff, including the Associate Director, Community Services
Qualifications:
An MSW from an accredited institution is required, along with valid social work licensure in in the Chapter/Region catchment area (LCSW preferred). Experience with neurologic disease, hospice and/or long-term care facilities is highly preferred. Ability to work independently and be a self-starter are key qualities to a successful candidate.
Reporting and technology information:
All HDSA Chapter/Regional Social Workers are required to utilize software (Apricot) made available by HDSA to track services provided, time spent and resources identified. The software is HIPAA compliant and identifying information about individuals and families served will not and cannot be reported by the national office. HDSA Chapter/Regional Social Workers will be issued a phone number with voicemail and texting capabilities through Zoom to act as their work phone. HDSA Chapter/Regional Social Workers are expected to utilize this service on their own devices through their mobile phone carrier provider.
Professional support and education:
HDSA Chapter/Regional Social Workers will work on the following core competencies to improve their knowledge of HD to assist in their practice in their first 6 months of hire. The Associate Director, Community Services will provide support, education, and guidance to new social workers in this process.
HD core competencies include:
- Being able to discuss key aspects of the disease, “What is HD?”
- Explaining the importance of multidisciplinary evaluations and care when living with HD (including the role of professionals: neurologist, movement disorder neurologist, psychiatrist, psychologist, and ancillary services)
- Understanding and being conversant about medications for psychiatric and movement symptoms
- Discussing genetic testing for HD
- Discussing advanced medical directives
- Providing education on conservatorship/guardianship, power of attorney
- Understanding state, federal and private insurances
- Staying current on HD research and opportunities to participate
- Understanding family dynamics that care unique to living with an inherited disease
- Discussing and providing guidance on long term care needs and placement resources
HDSA Chapter/Regional Social Workers are connected to a nationwide network of other HDSA Social Workers who work with people living with HD and who provide peer support and consults. HDSA Chapter/Regional Social Workers are required (and supported by HDSA Chapter/Region budgeted funds) to attend the annual Professional Training day held at the HDSA Annual Convention each June. This Professional Training day offers continuing education units and the opportunity to network with other HDSA Social Workers, as well as attend the many sessions at Convention.
Additional details are available upon request and questions are welcome.
